COVID-19 FAQs

Last Update: 1 June 2020

Please note, this is a live document and will be updated regularly by the Moot Planning Team.

 

General Questions:

 

1. When will the 16th World Scout Moot be held?

The 16th World Scout Moot was originally due to be held on July 19 – 29, 2021, however due to the impact of the COVID-19 worldwide health crisis on WOSM’s overall calendar of events, WOSM has decided in direct consultation with Scouting Ireland (the Host) to postpone the event to a similar timeframe in 2022.

2. Why was the event postponed?

WOSM, in direct consultation with the Host, considered the impact of the current COVID-19 worldwide health crisis on WOSM’s overall calendar of events, including the 16th World Scout Moot originally scheduled for 19 to 29 July 2021. The primary considerations for postponement were to ensure the best possible experience for all participants, while at the same time keeping alignment in the schedule of WOSM’s World and Regional Events.

3. What are the new dates?

4. Will the age ranges change?

5. What happens if I have already registered (and paid) to go to the Moot, will my place be held?

If you have already registered as a participant/IST we advise you to contact your contingent management team (CMT). We will work with contingents to keep places for anybody still wishing to attend in 2022, this will be subject to age range changes and your Contingent’s continued participation in the Moot. If you can no longer attend for whatever reason, your contingent should be able to advise you regarding refunds.

6. What if I cannot go in 2022?

If you can no longer attend for whatever reason, you should contact your contingent management team (CMT). Your CMT will advise you regarding refunds.

7. If I am 26 in 2022, do I have to go as IST? Or can I still attend as a participant?

The participant age range has been extended to include those ages 18 – 26 years old on the first day of the Moot (18th July 2022). For more information, see “Will the age ranges change?” above.

8. What happens to my deposit now?

Please contact your Contingent Management Team (CMT) regarding deposits and monies paid.

9. What happens to the Early bird registrations?

All contingents who registered their Early Bird places will be contacted in the coming weeks to ask if they want to revise the number of places they booked (either up or down, with no limits). All contingents will then be sent a revised Expression of Interest form and given  the opportunity to submit their Early Bird Bookings for 2022. An updated timetable for the Early Bird registration payments can be found in Bulletin 1. Early Bird Registration will open in March 2021.

10. Will the event be the same in 2022?

The Moot will run in more or less the same way in 2022 as was planned for in 2021. There will still be an opening ceremony, a Trails segment and a Base Camp segment. The Base Camp will still be in Malahide in Dublin and the trails will still be scattered throughout the island. If COVID-19 continues into 2022, we will take that into consideration and this may impact some of the aspects of the trails. The world is changing a lot, very quickly so we will keep you updated.

11. What happens if I cannot afford to go to the Moot in 2022?

The Moot being delayed for a year may help some attendees (you will have more time to save money) but it may impede others who may have lost work due to the pandemic. We advise all attendees to liaise with your CMT regarding payment plans and attending in 2022.

12. Will it cost more to go to the Moot in 2022?

The fee to attend the Moot will not increase. However, some CMTs may decide to increase the cost to attend the Moot in 2022 due to the longer planning time and possible additional expenses. This is a decision that needs to be made by each CMT and the Moot Planning Team will support them as much as possible.

13. I can’t attend as it clashes with a camp/Jamboree/event in my country or abroad, what do I do?

We understand that people only have so much time to dedicate to scouting events. If you cannot attend in 2022, we advise you to contact your CMT to cancel your place or regarding refunds if you have paid money.

14. Will the Moot in 2022 be smaller?

We are hopeful that the Moot held in 2022 will be the same size as what was planned in 2021 but we will have a better idea of numbers when we get the renewed Expressions of Interest Forms returned. These will be sent out in the next couple of weeks.

15. Will the HOC meeting planned for Spring 2021 go ahead?

We have considered this and decided that the 2021 HoC meeting will be pushed out until autumn 2021 (instead of spring) and we will host another HOC meeting in spring 2022. We will live stream both events so if contingent leaders cannot attend, they will still be able to ask questions and get the full information pack.

16. How will you be able to run the Moot if we still have COVID-19 in 2022?

In a word: carefully. If COVID-19 is as big of a threat in 2022 we will follow guidance from WOSM as well as all WHO and governmental advice to ensure the safety of all attendees. We will implement social distancing guidelines and do everything we can to ensure the Moot is as safe as possible. We will be consulting with all contingents on a regular basis regarding safety measures.

17. What happens if I don’t like the plan for the Moot in 2022?

We always endeavour to deliver the highest quality programme and will consult with HOCs on changes and preferences to proposed changes. We want this to be as much your Moot as ours so will be regularly in contact with HOCs.

18. What happens if my country isn’t allowed to travel to Ireland in 2022?

We will continue to monitor the situation as international travel restrictions are lifted and support contingents in the process. If, due to the global situation you cannot get a visa to travel to Ireland in 2022, the Host would consider a refund of any registration fees if proof of refusal is provided.

19. What if I can’t get a visa to Ireland for 2022?

If you apply for a visa in good time and meet all the conditions, but due to the global situation cannot get a visa to travel to Ireland in 2022, the Moot would consider a refund of any registration fees if proof of refusal is provided. Click here for travel updates from the Irish Department of Foreign Affairs.

 

Questions relevant to Contingent Management Teams:

 

1. When will bookings reopen?

We expect to re-launch Early Bird bookings for participant tickets in March 2021, and subsequently open standard bookings in September 2021 for all ticket types (participant, IST, CMT). Please note that the Moot will only accept bookings directly from an NSO and not from individuals.

2. What are the new booking deadlines?

At present, we expect Early Bird bookings to be accepted until March 31st, 2021, and standard bookings until September 30th, 2021. These dates are exactly 1 year after the previously set out timescale. 

3. When will contingents need to make payment for their bookings?

All payment dates have been delayed by 1 year. Full payment for Early Bird bookings is due by July 31st, 2021. Payment for Standard bookings will require a deposit payment of 30% to be paid by October 31st, 2021, with remaining balance (70%) to be paid by March 31st, 2022.

4. Will the fee change?

The fee structure is frozen at previous rates.